Job Description
U.S. Citizenship is required because of the sensitivity of work.
Hybrid (Mon - Wed - Friday) in office. Must reside in the Huntsville, AL area
New hires will have an initial work schedule of Monday-Friday onsite at the client's offices to complete required training plans for this position. Upon successful completion of the client's training plan, the team hybrid work schedule of 3 onsite days (M-W-F) and 2 Work from Home will be transitioned.
New hire training is anticipated to require 7 days for successful completion, as applicable by individual staff role.
Periodic onsite training days will also occur, may require a temporary adjustment to the team hybrid work schedule.
What you will do:
s a Subcontract Administrator - Proposal Specialist, Sr. with the client, Inc. Science & Space Division, you play a critical role in supporting proposal activity that propels the company's business win strategy. You will be responsible for a full range of procurement and subcontract administration activities associated with supporting proposal strategies as determined by Business Development.
Responsibilities:
- Strategic and tactical subcontracting activities resulting in timely execution of subcontracts in accordance with business goals and objectives including; initial proposal support, head start, phase-in after customer award, and execution.
- Works closely with Procurement & Subcontracts leadership to establish strategies in support of Programs, Capture Management, Contracts, Finance, and other functional areas within the business unit.
- Review customer's Request for Proposal (RFP) for scope and requirements.
- ssess capture strategy and develop request for proposal packages including subcontracts.
- Participate in proposal development team planning color team reviews.
- Perform all tasks associated with acquiring Teammate and Subcontractor proposals including negotiating Non-Disclosure Agreements (NDAs), establish thorough understanding of scope requirements and regulations, qualify subcontractors/suppliers, develop subcontracts incorporating applicable terms and conditions, prepare comprehensive RFP packages, analyze proposals, perform price/cost analysis, and negotiate exceptions.
- Negotiate subcontracts and terms and conditions.
- Leads head starts and pre planning for phase in processes.
- Support post proposal and phase in operations for new customer contract wins.
- Prepare documentation in accordance with established procedures in support of the company's approved purchasing system.
- Maintain documentation, status, other documents as required in electronic file sharing systems.
- Establishes and maintains effective business relationships with internal and external stakeholders.
- Execute and administer subcontracts as required.
- Develop standard operating procedures and playbook to document process and makes recommendations for improvements.
- The ideal candidate will have experience leading development of complex subcontracts through closeout.
- Other support as identified.
Required Qualifications:
- Strong knowledge of various contract types with a minimum of 5 years' experience administering cost type subcontracts including; CPAF, CPFF and labor including; LH and T&M
- Thorough understanding of subcontracting principals as a government subcontractor
- Knowledge and practical experience with FAR
- 2+ years' experience supporting customer proposals
- bility to effectively communicate with Business Development personnel including Capture Managers, Proposal Teams, and Technical Writers, and other functional areas across the business unit
- Excellent written and oral communication skills, along with organizational, analytical, and project/time management skills
- Experience with Microsoft office suite with proficiency in Excel, Word, and Power Point
- Must be detail oriented with the ability to work well with a proposal team in a fast-paced, deadline driven environment
- Flexibility to work overtime and weekends, as required, to meet proposal schedule and to accommodate meetings across several time zones
- Critical attention to detail
Required Education
- Bachelor's degree in Supply Chain, Business, Finance or related field
Required Years of Experience
- Minimum of 5 - 8 years of experience in subcontracts administration working for a federal contractor or equivalent work experience.
Preferred Skills
- Proficiency in Deltek Costpoint
- Working knowledge of Share Point
- Experience using proposal management systems
- Experience developing cost volumes
Job Tags
Temporary work, For contractors, Work experience placement, For subcontractor, Work at office, Weekend work, Monday to Friday,