Job Description

TSS is assisting our client, an award-winning mid-size legal firm, in hiring a Legal Executive Assistant. This is a full-time, onsite opportunity in Roseland, NJ.

In this role, you will deliver high-level administrative support to a senior executive and a small team of attorneys specializing in corporate law.

RESPONSIBILITIES:

• Serve as the primary liaison for clients, managing relationships and ensuring consistent communication.
• Identify and implement process improvements to enhance service quality, operational efficiency, and client responsiveness.
• Create and manage tracking systems for assignments, workflows, and legal files to ensure deadlines are met and follow-up actions are completed.
• Facilitate communication across internal teams and clients; provide Salesforce training and support, manage data integrity, generate reports, and uphold security protocols.
• Coordinate workflows and case openings in partnership with department attorneys, ensuring all procedures are followed.
• Monitor billing activity, provide updates on relevant legal bills, and support accounts receivable efforts.
• Contribute to marketing initiatives by drafting social media content, preparing presentations, and coordinating speaking engagements.
• Manage administrative functions including invoice processing, calendar management, meeting coordination, and CRM list maintenance.
• Support team projects, onboard new hires, and assist with special initiatives as needed.

QUALIFICATIONS:

• 3+ years of experience providing executive legal support required. Corporate law is preferred.
• Bachelor’s degree required. Legal field preferred.
• Intermediate MS Office Suite experience.
• Legal cloud-based document system experience required. (NetDocuments, iManage Work, Clio Manage).
• Excellent organizational, written, and verbal communication skills, with sharp attention to detail and strong proofreading abilities.
• Able to work independently, manage multiple priorities, meet deadlines, and maintain professionalism under pressure.

COMPENSATION AND BENEFITS:

The salary range for this role is $75,000-$90,000yr DOE . All health coverage starts on your first day! Health benefits include: Medical, Vision, and Dental. Other benefits: Life Insurance, AD&D, LTD, 401k, Pet Insurance, 10 days PTO, and Paid Sick Leave.

ABOUT US

TSS (Temporary Staffing & Search) is a boutique employment agency established in 1999, dedicated to connecting exceptional talent with organizations that are making a difference. Originally founded as Temporary Staffing by Suzanne Ltd., TSS has evolved over the years while maintaining its core belief: that every person has value and deserves to be treated with respect. We are still a woman-owned enterprise, and we continue to nurture the strong personal relationships we've built over the past two decades within our extensive network of job seekers and employers.

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