Job Description
Executive Assistant to the CEO / Chief of Staff
Utah County, UT
$80K+/year (DOE)
Position Summary
You are the engine behind the engine. You’ll partner directly with the CEO/founder to manage high-impact projects, align stakeholders, and ensure nothing slips through the cracks. You’ll take ownership of execution, accountability, and coordination across ventures. Your goal: allow the CEO to operate at the highest level, free from operational friction.
You will:
- Serve as an integrator, driving alignment across businesses
- Be your leader’s “air traffic controller” — surface what matters, triage noise, orchestrate priorities
- Communicate and hold teams accountable — you are the glue between ideas and execution
Key Responsibilities
Strategic & Operational Execution
- Lead cross-functional projects end-to-end (from planning to execution to tracking to closure)
- Manage and enforce stakeholder commitments and deadlines
- Design, monitor, and optimize processes and workflows to scale execution
- Generate reports, dashboards, summaries, and insights for leadership
Communication & Stakeholder Management
- Serve as primary liaison with internal and external stakeholders
- Ensure alignment, follow-ups, and clarity of expectation across teams
- Proactively surface issues, risks, and decisions requiring executive attention
Calendar & Time Leverage
- Own the leader’s calendar: prioritize, protect, and optimize their time
- Anticipate scheduling conflicts, buffer time, and context-switch impact
- Prepare briefing docs, agendas, pre-reads, and post-mortems for meetings
Meeting Logistics
- Organize, run, and follow-up on key meetings (leadership, board, etc.)
- Prepare presentations, decks, memos, and strategic summaries
Personal & Boundary Support
- Handle select personal/administrative overflow (as agreed)
- Protect the leader’s energy, focus, and mental bandwidth
Qualifications & Attributes
Must-Have
- 7–10+ years of high-level support, operations, or project roles
- Experience in scaling startups or growing companies
- Strong project management skills (e.g. Asana, Monday, Notion, Airtable, or equivalent)
- Background in marketing, operations, or product
- Exceptional written and verbal communication skills
- MBA or comparable training
- Proven ability to influence and lead without authority
- Experience supporting multiple ventures simultaneously
- Extreme discretion and trustworthiness
- Experience with board-level or investor relations
- Ability to think 2–3 steps ahead, anticipate needs, and self-manage
- Experience with personal/team financials, contracts, or legal admin
Nice-to-Have
- Experience in scaling startups or growing companies
- Background in marketing, operations, or product
- MBA or comparable training
- Experience supporting multiple ventures simultaneously
- Experience with board-level or investor relations
- Experience with personal/team financials, contracts, or legal admin
Compensation & Structure
- Competitive base salary (depend on your market) + performance bonus tied to company and project outcomes
- Paid for leadership-level contribution, not just hours
- Clear growth path (e.g. transition toward full Chief of Staff, operations lead, or oversight of EA team)
How to Stand Out / Why Work Here
- You’ll be working across multiple ventures, meaning exposure to many domains
- High autonomy and ability to shape your own domain
- You will not just “manage the calendar” — you’ll help build the company
- You’ll be backed by a founder who expects excellence, gives freedom, and deeply values the right partner
PrincePerelson & Associates is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, veteran status, or any other protected class. Applicants must be authorized to work in the U.S.
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