Job Description
Executive Assistant to Chief Executive Officer
Join to apply for the Executive Assistant to Chief Executive Officer role at Pathfinder Bank
Base pay range
$69,000.00/yr - $83,000.00/yr
Summary / Objectives
The Executive Assistant to the President & CEO provides highlevel administrative, organizational, and strategic support to the Banks President & Chief Executive Officer. This role requires exceptional discretion, judgment, and professionalism, as well as the ability to manage complex priorities in a fastpaced, highly confidential environment. The Executive Assistant serves as a trusted partner to the CEO and acts as a key liaison between the CEO, senior leadership, Board members, and external stakeholders.
Key Responsibilities
Executive & Administrative Support
- Provide comprehensive administrative support to the President & CEO, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Anticipate needs, proactively manage priorities, and ensure the CEO is prepared for meetings, presentations, and events.
- Draft, edit, and format correspondence, reports, presentations, agendas, and talking points on behalf of the CEO.
Board & Governance Support
- Coordinate logistics for Board of Directors and committee meetings, including scheduling, meeting materials, and followup items.
- Prepare and distribute Board packets, agendas, and supporting documentation in a timely and professional manner.
- Maintain official records, resolutions, and governance documents in accordance with regulatory and internal requirements.
Confidentiality & Communication
- Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment.
- Serve as a point of contact between the CEO and internal/external parties, prioritizing communications and ensuring timely responses.
- Maintain strong working relationships with senior leaders, regulators, community partners, and external vendors as appropriate.
Operational & Project Support
- Assist with special projects, strategic initiatives, and crossfunctional coordination as assigned by the CEO.
- Track action items, deadlines, and deliverables to ensure followthrough and alignment with organizational priorities.
- Support internal communications, leadership initiatives, and community or industryrelated engagements.
Education & Experience
- Associates degree required; Bachelors degree preferred; or equivalent combination of experience and training.
- Demonstrated experience providing highlevel administrative, operational, or executive support in a professional environment, with the ability to manage complex priorities and confidential information. Experience supporting senior leadership is preferred.
- Experience in banking, financial services, or a regulated environment strongly preferred.
Knowledge, Skills & Abilities
- Exceptional organizational, timemanagement, and prioritization skills.
- Strong written and verbal communication skills with a high level of attention to detail.
- Demonstrated ability to handle confidential information with discretion and integrity.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration and documentmanagement tools.
- Ability to work independently, exercise sound judgment, and adapt to changing priorities.
- Professional presence and interpersonal skills appropriate for interaction with executives, Board members, and external stakeholders.
Seniority level
Employment type
Job function
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Job Tags
Full time, Work at office,