Job Description

Job Title: Executive Assistant / Office Manager
Job Summary:
The Executive Assistant & Office Manager will provide high-level administrative support to the executive team while overseeing daily office operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a trusted partner to executives, ensuring seamless scheduling, travel coordination, and board-level preparation, while also managing office administration, employee engagement, and vendor relationships.
Key Responsibilities
Executive Support
· Manage and process executive expense reports in a timely and accurate manner.
· Coordinate complex domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
· Maintain and manage executive calendars, scheduling meetings, conference calls, and appointments across time zones.
· Prepare materials for meetings, including agendas, presentations, and follow-up documentation.
· Handle sensitive information with a high level of confidentiality and professionalism.
· Coordinate Board of Directors (BOD) meeting preparation, agenda, list of participants and director's special travel needs.
· Help to coordinate customer and supplier visits.
Office Management
· Oversee daily office operations, ensuring a productive and professional environment.
· Act as the point of contact for vendors, service providers, and building management.
· Manage office supplies, equipment, and technology needs.
· Coordinate company events, team meetings, and employee engagement activities.
· Support onboarding of new employees, including workspace setup and administrative orientation.
· Ensure compliance with office policies and procedures.
· Handle shipments, including R&D material as well as receiving and distributing incoming materials.
$65,000-$75,000/year
On-site position

Job Tags

Work at office,

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