Job Description

Job Description

Executive Assistant to the Chief Operating Officer

Full-Time / Permanent Role – Midtown Manhattan, NYC HQ

Overview

Our client, a well established and fast-growing luxury brand management firm based in Midtown Manhattan, is seeking an Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic environment.

This role is ideal for a candidate with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization.

This is a full-time, permanent position - offering excellent benefits, bonus as well as company stock in the firm.

Core Responsibilities

• Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization
• Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion
• Draft, edit, and manage executive-level correspondence, reports, and internal communications
• Track cross-functional projects, key deliverables, and action items to ensure seamless execution
• Coordinate domestic and international travel arrangements and detailed itineraries
• Process expense reports and handle time-sensitive administrative requests

Qualifications

• Hands on experience supporting a C-suite executive in a fast-paced, professional environment
• Exceptional communication skills (written and verbal) with executive presence and professionalism
• Strong organizational abilities with the capacity to manage multiple priorities
• High degree of discretion and sound judgment when handling confidential matters
• Tech-savvy and proficient in Microsoft Office and other business platforms
• Calm under pressure, proactive, and solutions-focused

What’s Offered:

• Annual bonus
• Equity participation / Significant shares of Company Stock
• 401K with employer match
• Comprehensive medical, dental, and vision insurance
• Generous PTO and paid holidays
• Exceptional team culture with long-term growth opportunity

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