Job Description

Manning Personnel Group, Inc., is working a Boston Investment Management firm as they are actively seeking an experienced Executive Assistant to join their Administrative/Operations team.

The Executive Assistant needs to be able to juggle multiple stakeholders, work independently and be able to prioritize multiple workstreams.

RESPONSIBILITIES:

• Proactively maintain calendars, including heavy scheduling of external and internal meetings
• Work with stakeholders to proactively prepare agendas for meetings, follow up on action items and assist with seeing them through to completion
• Assist with travel arrangements, meeting logistics and conference registration
• Complete monthly expense reports
• Prioritize and juggle day-to-day tasks across all functions
• Schedule quarterly Board of Directors, Scientific Advisory Board and Founder meetings and act as liaison with their assistants, managing travel logistics, dinners and other related meetings
• Establish relationships with key external contacts and coordinate investor meetings, BD meetings and high priority consultants
• Support a positive, collaborative employee culture, including quarterly team building and social initiatives
• Work with and manage highly sensitive and confidential information with discretion
• Other projects as assigned

QUALIFICATIONS AND EXPERIENCE:

• 7+ years of experience supporting senior management, Bachelor’s degree preferred
• Prior experience in biotechnology company
• Excellent oral and written communication skills
• Strong organizational skills with demonstrated ability to prioritize and work independently
• Must be able to handle confidential information and issues effectively
• Demonstrated proficiency with Microsoft and Google office applications

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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