Job Description

Job Description

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Located in Downtown Houston

Responsibilities

• Calendar management for executives
• Board member support/communication set up for meetings and minute meetings globally
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Screen phone calls, emails, mail and guests
• Make complex travel arrangements (domestic and international) and provide detailed itineraries, with ability to handle unforeseen changes
• Coordinate, and execute the complex logistical support for high-profile, multi-day events including negotiating venue contracts, coordinating internal resources, serving as primary event manager, and effectively resolving unforeseen complications as they may arise.
• Expense reports and produces various reports from financial
• Develops internal and external presentations and briefs.
• Routes and resolves information requests.
• Manages various projects related to executive directed initiatives.
• Special projects and other duties as assigned.

Required Education, Experience, Certifications and Licensure

• Bachelor’s degree or experience with a minimum of ten years of prior
• 5 years experience supporting C-level officers.
• Good working knowledge of MS Office Canva, Ariba, SharePoint, Foxit, and Coupa.
• Independent, extremely detail oriented, ability to pick-up on preferences, and meet deadlines.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Please apply with a Word resume for review.

Paying $90,000 to $120,000 must be DT daily

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