Job Description

Legal Assistant

Our client, a full-service law firm in midtown Manhattan is looking for a Corporate Legal Assistant to provide support to a new group of attorneys. The role is focused on document production, working directly with private equity clients, and assisting with the establishment of practices and projects. The office is looking for a contributor who wants to be an involved member of their team.

Responsibilities:

• Prepare, revise, redline and proofread various corporate documents including contracts, agreements, transactional matters, stock purchases, equity plans, fee agreements, incentive plans, and compensation agreements.
• Assist with assembly of executed documents for signatures, and amendments.
• Working knowledge of assisting with M&A, transactional, due diligence and lending legal documents.
• Work with Executive Compensation practice group on SEC reporting, severance packages, incentive plans and engagement letters.
• Create and maintain client and administrative files.
• Proactive utilization of workflow management system to manage assignments from timekeepers.
• Schedule appointments including meeting invites, video conference details, conference room requests, meal requests and maintain attorney's calendar.
• Enter and release attorney's billable time and review proformas for billings received from the Accounting Department to clients for services rendered.
• Perform initial conflict checks and open/close client matters and prepare engagement letters.
• Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
• Coordinate travel arrangements and track travel expenses for timely reimbursement.
• Communicate professionally and promptly with internal and external clients to deliver a high level of customer service.
• Maintain a high level of confidentiality when handling sensitive documents and information.

Qualifications:

• High School Diploma in addition to 5+ years of corporate experience, preferably with some SEC reporting and contracts experience.
• Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills.
• Comprehensive knowledge of Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.
• Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.

Salary range: 92 – 110K based on experience.

Hybrid Work environment : Tuesday, Wednesday, Thursday in-office, midtown NYC.

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