Job Description

Overview

PURPOSE OF THE POSITION: Perform complex and highly responsible specialized functions in the administration of program funds. Ensure accurate, timely, and compliant use of the Accufund financial management system across program sites, with a specialized focus on monthly reporting via Power BI. This role supports Personal Needs Allowance (PNA), reconciliations, ledger maintenance, staff training, and compliance tracking through Power BI in accordance with OPWDD requirements.

Responsibilities

• Provide systems support to all program sites that utilize the PNA accounting systems.
• Track the delay of Accufund reconciliations and report findings to the Vice President or Divisional Director with triage support as needed.
• Input data into the computer, run reports, and work with accounting software as required (Power BI and Accufund).
• Submit notifications to the Accounts manager or designee when banking access should be removed or suspended.
• Enter and adjust purchases, deposits, and transfers in Accufund.
• Upload and label receipts tied to transactions and ensure dollar amounts match across entry fields.
• Assist program teams in maintaining accurate reconciliations for both in-house and savings accounts.
• Review and lock monthly ledgers upon completion and support resolution of mismatches.
• Collaborate with the Entitlements & Rep Payee Program Manager to open, close, and create accounts for new admissions.
• Run monthly Power BI reports to track reconciliation status and compliance metrics.
• Share visual summaries with Program Directors and troubleshoot reporting issues.
• Ensure financial entries meet agency and regulatory standards and support internal audits.
• Support development and implementation of Accufund-related Corrective Action Plans CAPs.
• Audit PNA purchases for alignment with OPWDD purchasing guidelines and documentation standards.
• Train program staff on Accufund workflows and Power BI usage.
• Analyze overtime trends during downtime and collaborate with leadership to resolve concerns.
• Generate and distribute monthly reports detailing spending down and savings account overages.
• Audit preparation for annual audits, including readying document requests for auditors.
• Work with the finance department to keep program expenses and reconciliations up to date.

Relationship With Others

• Must be a team player.
• Have sensitivity to cultural differences among staff and clients.
• Possess a belief in peoples ability to grow and change; forge respectful partnerships with people served and their families.
• Ability to set limits and maintain the helping role of the practitioner; intervene appropriately.

Working Conditions

• Remotely operates standard office equipment; work can be hybrid as deemed appropriate.
• Perform all other duties as assigned by the supervisor or agency leadership.

Qualifications

• High School Diploma with related work experience, or a bachelors degree in accounting, business administration, or a related field, or any equivalent combination of education and experience.
• Experience with accounting systems, preferably Accufund.
• Proficiency in Power BI report generation and dashboard interpretation.
• Strong attention to detail and organizational skills.
• Familiarity with OPWDD PNA regulations and nonprofit financial practices is a plus.

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