Job Description

Job Description

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in South Florida who is one of the top Financial Service Providers in the country. This role requires a detail-oriented individual who can manage various administrative tasks efficiently and contribute to the smooth functioning of the office environment.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls, providing excellent customer service.
• Organize and schedule appointments and meetings as needed.
• Maintain contact lists and assist with correspondence and documentation.
• Coordinate with team members and other departments to support day-to-day operations.
• Assist in the preparation of regularly scheduled reports.
• Order office supplies and research new deals and suppliers.
• Maintain a filing system and ensure accuracy and compliance with company policies.
• Support additional administrative duties as assigned by the supervisor.

Qualifications

• Proven experience as an administrative assistant or in a related role.
• Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• High School diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus.

Required Work Hours

Monday - Friday

Benefits

• Competitive salary range from $19-20 per hour.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and holiday pay.
• 401K and HSA with contributions from employer.
• Opportunities for professional development and career growth.

Additional Details

Ultimate Staffing is committed to providing a supportive and inclusive work environment where all employees can thrive. This position offers a chance to work with a dynamic team and contribute to the success of the organization.

Desired Skills and Experience

Provide administrative support to ensure efficient operation of the office.
Answer and direct phone calls, providing excellent customer service.
Organize and schedule appointments and meetings as needed.
Maintain contact lists and assist with correspondence and documentation.
Coordinate with team members and other departments to support day-to-day operations.
Assist in the preparation of regularly scheduled reports.
Order office supplies and research new deals and suppliers.
Maintain a filing system and ensure accuracy and compliance with company policies.
Support additional administrative duties as assigned by the supervisor.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, Local area, Monday to Friday,

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